Customer Success Story and International Award Winner!

Customer Success Story and International Award Winner!

by | Nov 3, 2021 | Healthcare and Medical, Leadership, Technology

When national hospital restrictions were introduced at the height of the Covid19 pandemic, new ways of working were required to minimise contact between patients and staff, to protect both groups from any risk of exposure and infection. A safe and sustainable solution was essential to support improved workflow, collect and keep patient images secure, document patient consent and collect all associated metadata, while reducing the need for any none-essential contact. Andrea Jones, Medical Photography Team Leader, choose our Clinical Uploader App to provide an award winning solution.

Read more about Andrea’s success in Health Tech Digital and UK Tech News.

Andrea employed the App in conjunction with the Royal Preston Hospital’s existing FotoWare DAM System to provide a comprehensive solution and was nominated for the 2020 FotoWare Media Management Award and came out a clear winner.

Julia Hatfield from Reuters, was one of the Media Management Award 2020 judges and stated “with today’s technology it’s relatively easy to do lots of things, but doing them well, responsibly, and leveraging those technologies as a force for good is far more challenging. Those organizations that take that path, stand out, and deserve all the accolades they receive.”

Congratulations Andrea for leading and implementing this solution at such a critical time!!

Why Financial Times Chose FotoWare and Medialogix

Why Financial Times Chose FotoWare and Medialogix

by | Sep 18, 2020 | Digital Asset Management, News Media and Publishing

Back in September 2015, I was part of the Medialogix team which helped the Financial Times migrate from their aging PicDar system to FotoWare. Their system was costing a lot to maintain and was no longer fit for purpose. The case study below was written by Alex Kronenberg at FotoWare which explains their problems and the solutions we provided.

The Financial Times is the world’s leading business publication, operating globally with offices in London, New York, Hong Kong and Manila, to name a few. Previously, they had been using a system with a limited user-base, extreme latency problems, and issues with image rights. Discover how they solved these issues using a web-based DAM and halved support costs.

Name: Financial Times

  • Industry: Media – Business & Finance
  • Organization Size: 2,000+ employees
  • Circulation: ‎185,747 (Print); 740,000 (Digital)
  • DAM Function: Media & Publishing
  • Return on Investment: Support costs reduced by 50%

Challenges

  • Limited Users and Long Loading Times

The Financial Times had a DAM system with a user-base that was limited to about 30 people. It was a desktop application which had massive latency problems, and staff in Hong Kong and Manila couldn’t use the system while staff in London could. It took up to 15 minutes to upload an image and was a source of great inefficiency.

  • Inefficient ways of working

The main users of the DAM was the picture desk and the journalists. The old process was unnecessarily labored, requiring multiple people to be involved for a simple task. When a journalist requested a picture for an article, the picture desk would find it, send it into the content management system, send the journalists the ID, and they would then put the image into the article.

As a result of these challenges, the Financial Times looked for a web-based DAM that could be accessed from anywhere the world. It was also important that the system was easy to install, easy to use, and could be rolled out to as many people as possible.

Solutions

  • Democratizing Workflows for Journalists

With the FotoWare DAM, the Financial Times have expanded the ability to source images from some users in our London office to about 150 people in offices throughout the world. People can choose their own images easily, put them into our content management system and use the images. It has democratized the whole workflow system.

“Now, the journalists can also search the DAM for a picture and send it straight into our content management system and use it themselves.”

  • Greater Control over Image Rights

When the Financial Times introduced the new DAM system, they also wanted to sort out issues with image rights, which had also been challenging. Now, when they use images from Getty they know whether they can syndicate them or not and whether they can use them on social media or not. Before, nobody really knew what rights there were for using images in the old system, but now all employees can easily find out what rights they have for every single image.

  • A Scalable System

The user-base limited the use of the old DAM system within the Financial Times, but the scalability of the FotoWare solution has enabled it to be rolled out to other publications connected to the Financial Times. Social media is a big player in addition to editorial, and the Financial Times’ sister publications, Investors Chronicle and FT Adviser, also now use the system for this as well.

“More users are using the system, and more pictures are being published per month”.

  • Reduced Support Costs

The Financial Times decided on a FotoWare Digital Asset Management solution on Amazon Web Services as they already used the services company-wide, so it was easy to get started – usage of the old system dropped as soon as they launched the FotoWare solution, and had completely stopped after 3 months.

“We’ve halved our support costs from the old system and now have more control over the software because we understand it much better and we are able to make changes. A couple of years ago we’d have to call up a third party and get them to fix it, but we’re now in full control of the system.”

Original article was published here: https://www.fotoware.com/blog/financial-times-case-study

Subscribe TO OUR BLOG

Get the latest updates!

You agree to the Medialogix Privacy Policy when you subscribe to the blog. You can opt-out any time!

Medialogix – Microsoft Silver Partner

Medialogix – Microsoft Silver Partner

by | Feb 6, 2020 | Technology

We are proud to announce that Medialogix has attained Silver Certified Partner status in the Microsoft Partner Programme with a competency in the Azure Cloud Platform.

A Silver Competency is offered to companies demonstrating the highest and most specialized ability and commitment in a specific business solution area. Microsoft recognises companies awarded the Silver Competency for offering the best solutions to customers and for undertaking a rigorous and auditable approval process. A business which has earned a Silver Competency is among the top 5% of Microsoft partners worldwide.

Medialogix has been a Microsoft Applications Development partner and also a FotoWare partner since 2003. We have a team of software engineers with hands on experience of applications development on iOS, Android, Windows devices and deployed via Microsoft Azure.

Alongside our FotoWare Digital Asset Management and applications for healthcare and policing, we offer a full range of software development services which allow our clients to maximise the benefits of Microsoft Azure technologies.

This partnership with Microsoft will help us win new business by strengthening our capability, fulfilling our client commitments and showcasing our applications based on Microsoft’s cutting edge technologies.  With the silver certified partner status we will be the first to learn about the latest product enhancements and updates and we will pass that benefit to our clients by keeping them informed and offering the latest solutions, ahead of the competition.

Subscribe TO OUR BLOG

Get the latest updates!

You agree to the Medialogix Privacy Policy when you subscribe to the blog. You can opt-out any time!

Product Case Study – Clinical Uploader App Integration at the Royal Wolverhampton Hospital

Product Case Study – Clinical Uploader App Integration at the Royal Wolverhampton Hospital

by | Jan 21, 2020 | Case Study, Digital Asset Management, Healthcare and Medical

Service Provision The Clinical Illustration Department provides clinical photography and illustration services on site in the hospital wards, theatres, outpatient clinics and photographic studio for the purposes of monitoring and assessing patient’s medical conditions, assisting treatment planning and providing educational material for medical and surgical students and staff. Due to the diverse geography of community patients and to provide a total care pathway, the photography of wounds and pressure ulcers needs to be carried out by the community nursing teams in the patient’s homes. Canon Ixus cameras were provided for these teams by the Clinical Illustration department and were equipped with Wi-Fi cards so images could be transferred into the centralised FotoWare image management system via a secure server where they were processed by the Clinical Illustration department and made available in the EPR system to all.

Problems! This introduction of this process provided huge improvement from a patient care perspective and although essential, created a number of new technical, governance, safety and practical issues:

  • The Community nursing team shared cameras so wounds may not be photographed at the time of the initial visit which is critical for accurate monitoring and reporting.
  • Paper photography consent forms were often not being completed fully or not at all which rendered the images unusable unless this was obtained again and rectified at a later date.
  • Illegible entries on the photography consent form led to incorrect NHS numbers being supplied for patient identification. These data entry mistakes had to be manually identified and corrected due to the lack of an automated verification process, creating an additional administration burden. Failure to identify mistakes could potentially lead to images being filed under the incorrect patient record.
  • Blurred or unacceptable images were often taken due to lack of photographic skills and it could also be very difficult to ascertain which part of the body had been photographed.
  • Images often did not get transferred for processing via wi-fi due to the cameras being turned off after use.
  • When the cameras were switched on, the images were all transferred to the FotoWare database as per protocol, however staff regularly forgot to delete previous images causing duplicate entries and confusion when correlating data and images. This created an administration headache which could only be solved by the Clinical Photography team travelling to the site of the camera to identify and delete the images or the community team making additional journeys to bring the camera to the department for cross referencing and formatting. This also created the potential for the incorrect images to be filed under a patient record risking actual harm to the patient.

“Patient identifiable information was being stored on unencrypted mobile devices, causing serious governance risks with potential of loss, theft or inappropriate viewing”

The Solution A decision was made to employ the use of the Clinical Uploader App produced by Medialogix. The Clinical Uploader App provides a comprehensive and secure solution for clinical photography using mobile devices and has the following features:

  • An intuitive step by step process guides users through all of the required elements of clinical photography so that a complete ‘job package’ enters the central system ready for viewing or sending directly to the electronic patient record.
  • Patient identification verification to ensure accurate data entry and patient records.
  • A comprehensive consent model to ensure images can be processed in line with governance guidelines including electronic signature and documentation.
  • Body part documentation to ensure correct record keeping and accurate assessment and treatment planning.
  • Offline capability for remote working.

“The easy to use App provides end to end control of the photographic procedure with full auditability, assurance of correct patient identification and consent and a secure transfer process to improve your workflow and minimise governance risks within your organisation”

Outcomes and benefits Following a trial period where users were encouraged to test the application in a variety of environments, significant improvements were noted:

  • All users have access through their existing iPads so don’t need additional hardware or to share devices, ensuring timely photography of wounds.
  • Consent is now established with the patient and documented electronically before the images can be uploaded, ensuring processing can only be carried out within the terms agreed by the patient. There is also a process for documenting a ‘best interests’ decision’ made on behalf of a patient who lacks mental capacity for decision making.
  • A simple or advanced search entry is made to identify the patient, the user confirms that it is the correct patient and it is automatically verified against the hospital record prior to upload.
  • Using a mobile device to take photographs is a familiar and instinctive process which has resulted in better quality images. The app enables the user to document the body part/s and check the quality of the photograph prior to upload.
  • The images are transferred via internal wi-fi or 4G using a VPN connection and immediately deleted from within the App upon successful transfer.
  • Images are only transferred once, with the ID and consent metadata embedded in the file, removing the risk of image duplication or incorrect data entry.

“Images are stored in the App container on the encrypted device until connectivity is established for download– avoiding the gallery or camera roll completely, preventing the risk of losing or exposing sensitive patient data”

Feedback Feedback from the community nursing team has been very positive due to the simplified but comprehensive ‘one stop’ process. Administration tasks have been reduced significantly and so have the risks associated with the issues originally identified. Due to the success of this trial period, full roll out to the community team is imminent. Standard cameras are currently still in use within other clinics, such as Dermatology, Podiatry, Breast Clinic, Orthodontics and Cardiothoracic surgery. The plan is to further expand the use of the Clinical Uploader App to these areas to further improve the governance and security of clinical photographs within the Royal Wolverhampton NHS Trust.

Conclusion Hospitals that have a requirement for medical staff to take clinical photographs outside of the scope of the Clinical Photography services should consider employing the use of the Clinical Uploader App to ensure the secure and efficient correlation of patient identification, consent and photographs from multiple different locations and different users into a centrally managed location.

Reference Site The Clinical Illustration Department at the Royal Wolverhampton Hospital have kindly agreed to provide a reference site for the Clinical Uploader App. If you are considering employing a mobile App for clinical photography in your hospital  or are looking at ways to improve your clinical photography cover out of hours or off site, you can see the Clinical Uploader App in action by arranging a site visit to view the improved workflow at the Royal Wolverhampton Hospital by arrangement with Lisa Fisher lisa@medialogix.co.uk                      

Subscribe TO OUR BLOG

Get the latest updates!

You agree to the Medialogix Privacy Policy when you subscribe to the blog. You can opt-out any time!

Top 8 Benefits of the Medialogix Implementation of FotoWare for Police Evidence Management

Top 8 Benefits of the Medialogix Implementation of FotoWare for Police Evidence Management

by | Jan 16, 2020 | Digital Asset Management, Policing and Evidence

I have been advising on and helping implement Digital Evidence Management Systems in Police and Law enforcement agencies since 2003, which was a long time before we even coined the phrase “Digital Evidence Management”.

I find this a very exciting area of work (even though it took me a while to get used to some of the more graphic images) and one that I find genuinely satisfying as I believe our contribution is helping our Public Services and society in general.

Over the years of working with this sector installing the FotoWare Solution it became apparent to me that the were some limitations in the core products. Thankfully we have some excellent APIs and integration points available from FotoWare which has allowed us to develop add-on products which help us build better workflow solutions and that comply with the guidelines and requirements set by government agencies for law enforcement digital evidence.

 

Our 5 products for Policing:

  1. Pixel Mobile, a mobile device app for iOS and Android devices which allows secure uploading and viewing of images, audio files, videos and documents. We attach metadata from crime systems and case management systems to prevent re-keying.
  2. Pixel Desktop, which runs on a laptop or PC allowing police officers to upload large amounts for data securely and in the background so the user doesn’t need to stay logged in or can continue working on other things and not worry about browser timeouts or limitations on the number and size of files.
  3. PDF+ allows users to create PDF documents from albums created in FotoWeb. The PDF documents can be used for witness statements and other reports for printing on the local printer or emailing securely.
  4. AVIS – can connect to Digital Interview Recording systems (DIR) but potentially any system which produces digital media that needs to be ingested automatically into the Digital Evidence Management System and transforming any metadata whilst still complying with policies set by the organisation.
  5. Reakt – allows users to send files to other systems, essential for the processing of files such as blurring faces.

What is most important is that these products work alongside FotoWare to help achieve a great number of benefits to Police and Law enforcement agencies.

 

Top 8 Benefits for Police and Law Enforcement Agencies

 

1. Audit Trail and Evidential Master

  • All evidential “master files” are stored on secure storage with an audit trail process to prove integrity – original version is “untouchable” using secure storage methods
  • Master files can be made available to download by only specified groups of users
  • All files have their hash value stored in a secure database from point of upload until they are stored on the server
  • All actions on the “working copy” file are logged
  • Asset integrity is maintained through check summing to prevent accidental or deliberate tampering that may render them unsuitable as evidence in the court. Integrity is validated before and after upload.

2. Flexible Security and Role-based Access

  • Ensure security over sensitive and high-profile case evidence by defining security policies and assigning users to roles that restrict their access to permitted information and operations.
  • The administration web portal gives detailed activity logs and enables user and permissions management.
  • Integrate with Microsoft Active Directory, Azure AD, and SAML-based Identity and Access Management solutions.

3. Quick and Easy Uploading

  • The upload tool allows the user to connect to 3rd party crime management systems to reduce re-keying of information
  • User’s have the ability to select media files from different sources such as camera cards, body worn video devices, CD/DVD and external hard drives.
  • Lets officers record and ingest digital evidence from body-worn video cameras, DSLRs, police issued secure mobile phones, or any other device in virtually all file formats from terminals in the police station or using police issued mobile devices and secure networks.
  • Files are uploaded automatically from Digital Interview Recording (DIR) devices and other such devices which generate media files.
  • Upload crime scene images, body worn video, mobile phone reports, fingerprints, mugshot/custody suite images, emergency call recordings, vehicle collision investigation images and more.
  • Ability to restrict files to certain groups of users during the upload process
  • Upload large amounts of data without the user being required to stay logged in or leave a browser window open. A background service securely transfers the data in the background, allowing the users to log out at the end of their shift or work on something else.

4. Viewing and Playback

  • Files are viewable via the user friendly web interface
  • If a user has permission they can correct incorrect metadata on multiple files at a time.
  • Video playback allows the user to play the video at different speeds, playback 1 frame or 5 frames and adjust brightness / colour settings.
  • Video/audio streaming capability – allows the user to skip to various parts of the media file without requiring download
  • Playback the video in the web browser without plugins required
  • Users can view media files via police issued secure mobile devices (iPhone or android)

5. Annotations and Redactions

  • Officers can quickly add or review comments and visual indicators on assets to help identify objects crucial to the investigation.
  • Easily blur out faces, license plates, and other sensitive information before evidence is shared with the press.

6. Sharing

  • Create “albums” and share media to other users and groups in the system.
  • Create PDF documents and download for printing. Templates for witness statements, streamline forensic reporting (SFR) and other evidential related reports.
  • Send PDF documents of images into case management systems via integrations

7. Flexible Retention Policies 

  • Configure to follow retention policies, automatically purge evidence that is not connected to a case, set retention policies according to case type, keep evidence for as long as legally required. In the UK police have to adhere to Management of Police Information (MoPI) guidelines for retention rules.

8. Integrations & Audit Trails

  • Plugins for Microsoft Office to allow certain users to use media files directly from Word or PowerPoint without the need to download
  • Plugins, RESTful API integration into any CMS or 3rd party system
  • Ability to integrate with AI systems for automated metadata, video redactions, transcriptions and much more.
  • Get detailed audit reports the record everything that has been done to an asset from the moment it entered the system. Reports can be customized to provide the precise level of information needed.

This is a brief insight into the 8 benefits I have identified, there is so much more that can be mentioned. If you would like to know more or have any questions about our policing projects, please contact me via email: faisal@medialogix.co.uk or Linkedin

 

Subscribe TO OUR BLOG

Get the latest updates!

You agree to the Medialogix Privacy Policy when you subscribe to the blog. You can opt-out any time!

Share This

Share this post with your friends!